Hythe Community Cinema Data Protection Policy

The Hythe Community Cinema wishes to, and believes it does, fully comply with the 2018 General Data Protection Regulation (GDPR).

The Hythe Community Cinema Committee is the Data Controller who determines the purposes and means of processing personal data.

What data we hold and why
The Hythe Community Cinema is a film society and holds the following membership information:

• name
• address
• email address
• telephone number.

Only ‘name’ is required to become a member, contact details are optional.

Contact details are held in order to inform members:

• of forthcoming films
• of ticket availability
• of any last minute alterations to the programme or cancellations
• of other occasional issues, such as AGMs, updates on committee decisions, lost property or membership renewal.

We only contact members in relation to activities of the Hythe Community Cinema. We shall not use the data for purposes unrelated to the activities of the Hythe Community Cinema.

We shall never pass on membership data to third parties.

Retaining data
Members can ask to view what data we hold on them at any time, and we shall respond within the one month period required by the GDPR.

Members can ask for their contact data to be removed at any time. If they choose no longer to be a member, their name and all their data will be removed.

Where data is held and who has access to it
Members’ contact details are held on the society’s password protected Gmail account. Only committee members have access to the account.

May 2018, updated February 2023